A SharePoint book directory and a little more

Posts for Tag : Information Architecture


Enterprise Content Management with Microsoft SharePoint 0

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Content management problems solved efficiently with Microsoft SharePoint.

Experienced managers know that the best software package doesn’t always lead to a successful system–good planning and taking into account cultural considerations are what result in a great implementation. In fact, studies show that most SharePoint projects fail not because of the software, but because of poor implementation.
ECM with SharePoint goes beyond the “how to” of configuring SharePoint and shares practical guidance on how to ensure that a system is well designed and has strong user adoption. As a result it has advice you can use in content management projects on platforms other than SharePoint.
This guide is practical and has a great balance between planning, implementation, and end user adoption. Learn from the real world experience of White and Riley and avoid costly mistakes.

Meet the challenges of Enterprise Content Management (ECM) head on, using rich ECM features in SharePoint 2013. Two ECM experts will lead you and you will learn how to build a solid information architecture (IA) for managing documents, knowledge, web content, digital assets, records, and user-generated content throughout your organization. With examples and case studies based on the authors’ real-world experience, this practical book is ideal for CIOs, marketing executives, project managers, and enterprise architects.

In [easyazon_link asin=”0735677824″ locale=”US” new_window=”default” tag=”spbk-20″ add_to_cart=”default” cloaking=”default” localization=”default” nofollow=”default” popups=”default”]Enterprise Content Management with Microsoft SharePoint[/easyazon_link] you will discover how to:

  • Design a scalable, easy-to-use content management repository
  • Build an ECM team with specific project governance roles
  • Gain stakeholder support for project and change management
  • Foster user adoption by clarifying general IA concepts
  • Organize content using SharePoint records management tools
  • Configure content types, managed metadata, and site settings
  • Examine processes for managing paper-driven vs. digital content
  • Apply best practices for deploying SharePoint ECM features
  • Support risk management and compliance regulations



Chapter 1 ECM Defined

    • What is Enterprise Content Management?
    • The ECM stack
    • Capture
    • Store
    • Manage
    • Deliver
    • Process
    • Preserve
    • Why use ECM?
    • How can you use information to make better decisions?
    • Return on investment
    • Who does ECM target?
    • Building expectations
    • Next steps

Chapter 2 ECM Stack: Content In

      • Building a solid foundation
      • Capture
      • Store
      • Process
      • Next steps

    Chapter 3 ECM Stack: Content Control

      • Management of content
      • Delivery of content
      • Preservation
      • Next steps

    Chapter 4 Cases in Point

      • Deployment assumptions
      • Managed metadata—taxonomy
      • Content types
      • Shared Information Architecture
      • Small scale
      • Large scale
      • Next steps

    Chapter 5 Building an ECM Team

      • Don’t go it alone
      • Time and conflict
      • Team selection
      • ECM team roles and responsibilities
      • Next steps

    Chapter 6 User Adoption

      • Least common denominator
      • Preparing the organization
      • Encourage behavior
      • Enforcing the plan
      • Next steps

    Chapter 7 ECM Planning Guide

      • Documentation
      • Information Architecture
      • Content governance
      • Next steps

    Chapter 8 Records Management

      • Principles and life cycle
      • Business drivers
      • Retention schedule
      • Records management features in SharePoint
      • Records center vs. in-place records management
      • Records management processes in SharePoint
      • Next steps

    Chapter 9 eDiscovery

      • Holds
      • Implementing eDiscovery in SharePoint
      • Next steps

    Chapter 10 Extending SharePoint 2013 ECM Solutions

      • Office 365
      • Third-party services and tools
      • Next steps

    Chapter 11 Tools and Final ThoughtsTools

    This book is available on[easyazon_link asin=”0735677824″ locale=”US” new_window=”default” tag=”spbkctaunder-20″ add_to_cart=”default” cloaking=”default” localization=”default” nofollow=”default” popups=”default”] Amazon [/easyazon_link] and at O’Reilly


    How to Do Everything with Microsoft SharePoint 2013 0


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    Maximize Microsoft SharePoint 2013.

    Written by a former member of the SharePoint development team, [easyazon_link asin=”007180983X” locale=”US” new_window=”default” tag=”spbk-20″ add_to_cart=”no” cloaking=”default” localization=”default” nofollow=”default” popups=”default”]How to Do Everything Microsoft SharePoint 2013[/easyazon_link]shows you how to get the most out of the latest release of this dynamic business collaboration platform. This is a book for End users and Power users and every chapter has its real-world scenario.
    You’ll learn to set up SharePoint sites and use document management, wikis, taxonomy, blogs, social features, and more to organize, manage, and share content. Real-world examples help you accomplish tasks quickly and easily. Basic information on SharePoint development and administration is also included in this practical guide.

    • Work with sites, apps, lists, libraries, and items
    • Upload documents, manage files with document libraries, and use document versioning and content approval features
    • Collaborate via discussion boards, blogs, wikis, events, surveys, calendars, and newsfeeds
    • Use social tagging, enable a folksonomy, and use enterprise keywords
    • Create a taxonomy hierarchy using enterprise managed metadata
    • Build publishing sites, personal sites, and websites
    • Display data on pages using web and app parts
    • Customize apps, lists, forms, and navigation
    • Use SharePoint with client applications, including Microsoft Office, Outlook,
    • InfoPath, SharePoint Designer, and third-party applications
    • Learn the basics of SharePoint administration and development
    [easyazon_block add_to_cart=”yes” align=”left” asin=”007180983X” cloaking=”default” layout=”top” localization=”default” locale=”US” nofollow=”default” new_window=”default” tag=”spbkinfoblock-20″]How to Do Everything Microsoft SharePoint 2013[/easyazon_block]



    Free SharePoint book: Best practices for using fine-grained permissions. 0

    Microsoft logo

    SharePoint book 2010 logo

    This is a free SharePoint book that describes best practices for fine-grained permissions (FGP) and how to use them within your organization when using SharePoint® Products and Technologies or Microsoft® SharePoint® 2010 Products.

    This book describes the use of fine-grained permissions (FGP) for SharePoint ® 2010 Products (Microsoft® SharePoint® Server 2010 and Microsoft® SharePoint® Foundation 2010) and SharePoint® Products and Technologies (Office SharePoint® Server 2007 and Windows SharePoint® Services version 3.0); performance issues related to FGP; and best practices for configuring solutions that include FGP.

    Note: We recommend that you use FGP for only those business cases for which it is required. FGP can be expensive in terms of both operational oversight and performance.


    • Overview of using fine-grained permissions
    • SharePoint permission system overview
      • Permission levels
      • SharePoint groups
      • Scope
      • Securable object
      • Inheritance
      • Limited access
      • Binary ACL
    • Best practices for avoiding common FGP limit issues
      • Too many scopes within a list
      • Too many members within a scope 
      • Very deep scope hierarchy
    • Recommended solutions for common FGP performance issues
      • Solution 1: Remove FGP and use security enforcement only at Web level
        • Environmental security cleanup
        • Environmental security architecture redesign
      • Solution 2: Use fine-grained permissions by hierarchical structure changes
        • Environment hierarchy redesign
      • Solution 3: Use fine-grained permissions by scope structure changes (2010 only)
        • Dynamic security changing code redesign
    • Environment architecture example
      • Environment overview
      • Workflow design
      • Fine-grained permission issues
      • Resolution of FGP issues
    • Summary

    You can download this free SharePoint book at Microsoft download (docx format)


    Practical SharePoint 2010 Information Architecture 0

    A book on SharePoint Information architecture

    Practical SharePoint Information architecture books

    Practical Information Architecture

    That are not many books written specifically on SharePoint Information Architecture. This is actually the first one. Ruven Gotz (author) focuses, as the title describes on practical side then the theory and this is one of the SharePoint books that is very well written and easy to understand. It might also give you new knowledge and tools to implement your SharePoint successful.

    This book stands out in its approach, which is largely aimed at helping SharePoint professionals orient their thinking toward the bigger picture in information architecture and away from common pitfalls. The author’s writing is crisp and relevant, the content is excellent even if you’ve been at this for some time. And if you have been at this for some time, you’ll immediately recognize the value here, given just how many people in the SharePoint world inevitably hit the same walls before coming to the author’s points well on their own, if ever. Many bail out, others just muck up systems

    Practical SharePoint 2010 Information Architecture is not just for people whose job title is information architect. It is also for business analysts, project managers, IT managers, or business managers who have been tasked with delivering a SharePoint 2010 solution. Taking the lead on a SharePoint 2010 project can be very difficult because it is such a large platform, and there is so much conflicting information available. This book is for people who need a guide that has an end-to-end approach that will carry them through the entire planning and design process.

    Table of Contents

    1. Preparing for Successful Outcomes
    2. Introduction to Mind Mapping
    3. The Magic of Metadata
    4. Site Navigation and Structure
    5. Wireframing for SharePoint
    6. Complexity, Wickedness and Dialogue Mapping
    7. Business Process Mapping
    8. The Art of Creating Business Process Solutions
    9. Success with Search
    10. Governance, Adoption and Training
    11. Building Environments for Testing/Prototyping in the Cloud
    12. Conclusion: putting it all together


    Ruven Gotz picture

    Ruven Gotz



    The Heretic’s Guide To Best Practices: The Reality of Managing Complex Problems in Organisations. 0


    This is not one of the usual SharePoint books. This is a book about the potential business value you can deliver with SharePoint and about how to get to that point.
    The Heretic’s Guide To Best Practices is written in a very insightful and entertaining way, and I consider this an eye opener and thus an important book. Taking no prisoners they instantly take you on a journey through the superficial corporate world of fuzzy “platitudes” and so-called “best practices”, reassuringly challenging the traditional brainwashed, if not genetically programmed, approaches to “wicked” problem solving.
    The developed arguments for Dialogue Based Mapping are extremely persuasive if not addictive. The examples used are very recognizable and practical. Above all the book makes you re-think and sanity check your upbringing with regards projects and change.

    While both Paul and Kailash work in information technology fields, this book is not about technology, or IT. This book is about how to create shared understanding so that people can come to decisions while understanding how those decisions will affect other stakeholders.

    Paul and Kailash have done a good job of bringing dense academic studies and methods of capturing knowledge, and presenting them in a understandable way. They bring life to the concepts and ideas through the use of stories from their own experiences that allowed me to see how the different approaches play out in real life.

    When it comes to solving complex problems, we often perform elaborate rituals in the guise of best practices that promise a world of order, certainty, and control. But reality paints a far different picture, which practitioners are often reluctant to discuss. In this, one of the not typical SharePoint books, The Heretic’s Guide to Best Practices, authors Paul Culmsee and Kailash Awati provide a plethora of practical techniques to help convert colleagues or managers who are firm believers in best practices. Through applicable anecdotes, references to pop culture, and examples from case studies, Paul and Kailash offer practical advice that benefits everyone in the organisation-from front-line employees to senior executives. A witty yet rigorous journey through the seedy underbelly of organisational problem solving, The Heretic’s Guide to Best Practices pinpoints the reasons why best practices don’t work as advertised and what can be done about it. Learn why conventional wisdom is not always wise and discover how the promise of best practices can be delivered for you and your organisation.